Have you ever tried to have a conversation amidst a lot of background noise? Read the paper with the TV blaring? Focus on work with your kids arguing around you? Or even worse, having someone yelling at you while you’re trying to concentrate on, well...anything? These situations leave most of us feeling stressed out and downright grumpy, not to mention unproductive.
But sound isn’t the only thing that makes noise. Stuff...clutter...mess create visual noise that can distract and stress us out just as easily. If you are surrounded by disorder and frequently feel yourself tensing up for seemingly no reason, it may be time to quiet your environment. It’s not as hard or time-consuming as you may think.
Obviously, the best way to maintain a visually quiet atmosphere is to purge your excess belongings, designate homes for everything you own, and then put things away as soon as you’re done using them, but getting that set up doesn't happen overnight. And if you have a spouse, roommate or kids, you know they excel at foiling those plans or at least at slowing your progress in reaching that noble goal. But regardless of your situation, there are still a few things you can do right now in just minutes to muffle the visual noise in your home until you have a chance to stifle it permanently. All it takes is regular (1-3 times daily) sweeps of the common areas where you spend the most time to do the following tasks:
Except in extreme circumstances, these tasks will only take 1-2 minutes each at most and the more frequently you sweep, the quicker it will be each time. After a while, it will become second nature and you won’t even have to think about doing it. I like to begin and end my day with a sweep of the main level and also do one before leaving the house. It rarely takes me more than 5 minutes. Doing everything on the list during your sweeps is ideal, but even just doing a few will make a big difference.
It won’t come as a surprise to those of you with little ones that kids are negatively impacted by too much visual noise, too. They often act out or have difficulty focusing in a cluttered environment. Get them to participate in the solution while they are still young enough to enjoy helping. This establishes in them the habit of regular and frequent tidying, underscores that home maintenance is everybody’s responsibility, and creates a baseline level of tidiness they will strive to maintain moving forward. If they are used to living in clutter, they will become desensitized to it (until it reaches an overwhelming or crippling level). If they are used to a more orderly environment, they will be more likely to maintain it.
Even very young children can share in the room-sweeping task before you leave to go play at the park. Assigning them a different “occupation” each day makes it sound more fun. Here are a few ideas:
If you’re not used to regular tidying, it can feel like a big chore to start. You may even try to convince yourself that it’s just a waste of time to put things away that you’ll be using again later. But remember that the purpose of keeping a tidy home is not to just have a tidy home...it’s to avoid feeling frustrated, stressed and anxious. When things are tidy, you will focus more easily, feel better about yourself, and relax knowing that you can find what you need. You’ll actually enjoy your surroundings more without your mess constantly yelling at you to clean it up!
With a quieter environment, life will become a whole lot easy peasier!
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I don’t know about you, but I had high hopes that 2021 would be an improvement over 2020. To say that the first ten days of the year have been disappointing would be a gross understatement. When the world is in turmoil, it is more important than ever to establish some order and control within the confines of your own home as a sanctuary from the madness. So let’s forge ahead, undeterred, with our restorative, calm-inducing challenge, shall we?
Last week, I introduced Habit #1: Unpack Upon Arrival. So how did everyone do? If you missed it or stumbled on this one, no worries. It’s never too late to start or reboot. Read last week’s post if you need to catch up. (Just a reminder for those of you who joined the official Good Habits Challenge: it’s never too late to request free accountability check-ins.) However, if you’re still on track with last week’s habit, you’ve got a jump-start on the next one.
Habit #2: Hang Stuff Up. Hopefully you’re now hanging up your coat, your purse/backpack, your keys, etc. upon arrival. Now add to that your towel, your bathrobe, your comfy hangout sweater...whatever items you tend to leave lying around that could be hung up in seconds as soon as you stop using them.
Why? A better question might be why not? This is such a quick and easy way to reduce surface clutter, restore visual peace to your environment, and ensure your belongings will be right where you expect them to be later on. These items will also stay in better condition when regularly hung up properly than if left crumpled on the floor or piled up on a chair somewhere. Towels will dry faster, clothes will be less wrinkled, and the dog won’t shed as much all over your throw blanket or bathrobe. More importantly, this is what I would call a “gateway habit”...a habit that leads into another, even more important habit. Once you are in the habit of hanging stuff up and experiencing the payoff of such a minimal investment, you’ll be more likely to put other things away as soon as you finish using them too. The simple act of putting things away right away is the master key that opens all the doors to organization. So why wouldn’t you attempt to make a habit of it?
How? As I said in last week’s post, hooks make hanging stuff up easier. If hanging up your bath towel is a chore, replace the towel bar with hooks. Where else might you be able to add a few hooks in strategic locations to make this habit easier to adopt? Don’t overlook the backs of cabinets and doors. For best results, install them as close as possible to where you use each item. Identify other deterrents to hanging stuff up. Are you short on hangers? Are they too slippery? Do you have to cross the room in order to hang up your sweater? No obstacle is too minor to consider if removing it will help you become successful.
If you’ve already mastered Habit #2, well done! How are you about putting away your clean laundry in a timely manner? If you routinely let it sit for a day or more once it’s washed and dried, focus your efforts this week on putting it away within 24 hours.
Tip of the Week
In last week’s post, I provided a few tips for establishing new habits. Today I want to zero in on one of them. Tying your new habit to an existing one not only helps you remember to do it, it establishes a routine. Routines are merely a string of habits performed in the same order at regular intervals. They are like little programs your brain executes without much input from your conscious mind, freeing you to focus your attention elsewhere. In other words, they allow you to go on autopilot to accomplish a great number of small tasks. Aside from helping you remember what you need to do, established routines also remove much of the conscious decision-making of whether or not to perform the task. You just do it without giving it much thought. Once a new habit is part of your routine, it can actually require more thought and effort not to do it. This is the goal when adopting new good habits. (It’s also a big part of the challenge in kicking bad habits, but that’s a post for another time.)
It’s still not too late to join the official Good Habits Challenge! I’ll be introducing Habits #3 and #4 in the remaining blog posts in January, but only those who join the challenge will learn the other six. Plus, those who join get some free tools to help establish any new habit (not just these ten) and are eligible for free accountability check-ins and a chance to win a prize at the end.
Share your success stories, tips and struggles at valerie@easypeasyliving, and stay tuned next Monday to learn the details on Habit #3.
You’ve got this!
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What’s in it for me?
C’mon, admit it. Most of the everyday responsible actions you take...from getting out of your warm, cozy bed on a cold morning to going to the dentist or getting a flu shot are because there’s something in it for you. You get to keep your job, keep your teeth, and keep from getting sick, to name a few. I mean, how many people do you think would actually pay their taxes just because it’s the right thing to do if they didn’t also see keeping their freedom as a pretty major benefit? It’s human nature to want something in return for your inconvenience and sacrifice. Even kids understand this concept from a young age, as evidenced by my son who once offered to pull out all of his teeth for the tooth fairy if she’d just bring him enough money to buy a Lego death star. (Little did he know that, with a little patience, she’d end up with all of them eventually anyway.)
We parents teach our kids this notion of hardship eventually leading to a payoff when we incentivize them to behave, to do their chores and their homework, and to sacrifice for others. Be it sticker charts, extra privileges, or even just heaping on the praise, we are reinforcing this idea that doing the right thing, even when it’s hard, yields positive dividends. Even when we want to improve our own behavior, we promise ourselves little rewards for rising to the challenge. And there’s nothing wrong with that, just as long as we select a prize that won’t end up sabotaging our efforts. (A new outfit for your slimmed-down body is probably a better reward for sticking to your diet than a celebratory cake...just sayin’.)
But incentives only work when we consciously identify what they are and specify the actions required to earn them. Case in point: I figured out a long time ago that a tidy, uncluttered environment keeps me calm and reduces my stress level more than just about anything else. I have two teenagers, so it’s a given that I’m going to feel stress in my life. But I know that the visual peace of a neat home and knowing exactly where to find everything will allow me to better manage all the anxiety that naturally accompanies the thought of paying for college, not to mention my babies driving and dating. That’s a reward that is well worth spending an extra minute here and there to put things away...even things that were left out by others. It’s the thing that motivates me to regularly clean out my closets and get rid of all the excess stuff I don’t really need. Just knowing that I will have sufficient room to house and conveniently access my well-thought-out purchases is all the enticement I need to avoid making impulse buys I might struggle to put away when I get it home. That effort is a gift I give myself because I’ve already determined that the payoff is huge. I don’t keep my home organized for the benefit of guests or my family. It’s for me. Which is good, because these days I rarely entertain, and my family couldn’t care less how tidy and organized everything is as long as they can find their remotes and locate the router when the wifi needs resetting.
So what’s in it for you to have less stuff? What do you get out of purging your excess...passing up a great sale...forgoing freebies and hand-me-downs...giving away some of those sentimental objects you have stored away but will likely never use?
Might some of these benefits of streamlining help you pare down?
Take some time to think about your top ten motivators for cutting back your belongings and write them down. Then dangle that carrot where you can see it clearly. Review it regularly to remind yourself what’s in it for you to tidy up before bed, to find a home for everything you own, to stop acquiring, or to donate or recycle all the stuff you can do without.
With a little awareness and the right incentive, even discovering the more of less will be easy peasy.
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Several years ago, a neighbor friend of mine who knew that my husband and I wanted to get in shape offered us--FREE--a treadmill that had been sitting idle for some time in her basement. We were ecstatic! That treadmill was just what we needed to transform ourselves from couch potatoes to svelte beach bodies by the time bathing suit season rolled around (well okay...give or take 50 pounds). Best of all, the price fit right into our meager (read: nonexistent) budget. We’d have to be crazy to say no to that...right?
While impulse purchases are a real thing, most of us actually do weigh the cost vs. benefit before we acquire something new. Thus, something free + something we want = YES! So why are our closets and garages so crammed full of stuff we never use? Clearly, we are miscalculating something. Perhaps we're leaving something out of the equation. I propose the correct formula should be:
Financial cost + Space cost + Convenience cost + Opportunity cost = True Cost
Most of us don’t see past the money and never even think about the last three components of this equation, probably because they are difficult to quantify. But omitting them from the equation altogether is how we wind up feeling disorganized, frustrated and suffocated by all our stuff. Let’s take a closer look:
This is usually the primary and often the only cost we consider when deciding whether or not to acquire something new. If you want proof, look no further than the ridiculously long checkout lines at your local Dollar Tree. How many times have you bought something just because it was “such a great deal”? And note that I keep using the word "acquire". That's because considering the cost of something applies even to--especially to--items for which we paid no money at all. Interestingly, the more money we pay for something, the less willing we are to part with it once we realize it was a poor purchase. And the longer we keep it in some vain attempt to “get our money’s worth” out of it, the more it ends up costing us...in space, in convenience, and in opportunity. As my husband and I would eventually discover, that $0 treadmill was most certainly not free, after all.
Ah space…the final frontier! Most people completely underestimate the value of empty space. We see it as something to be consumed instead of recognizing the important role it plays in keeping us organized and sane. Every single item you own--from vegetable peeler to king-sized bed--costs you valuable space. Like money (and cake), you cannot keep (have) it and spend (eat) it too. Overspending your space--or cramming as many objects into your empty spaces as you can--leads to clutter, visual noise, stress, and sometimes even guilt. The more spacious your environment, the easier it is to maintain and control. Purging items you no longer need/use makes it infinitely easier to see, access and keep organized the things you do. That “free” treadmill ended up costing us significant space in our small basement.
Life gets really inconvenient when you lack space. If you’ve ever watched one of those hoarder shows, you’ll be struck by how much more effort it takes them just to accomplish everyday tasks like cooking a meal or taking a shower. When your access to the items you need is restricted, it takes more time, energy and effort just to get them out and use them...much less to put them away again when you're done. Pretty soon, you stop bothering to put things away at all. This leads to clutter, chaos, frustration and a sense of defeat as you either lose items or they continually get in your way.
Also, the more stuff you accumulate, the less visible everything becomes. If you can’t see what you have, you’ll either buy it again or you won’t use it at all. So why are you keeping it? And owning too many belongings makes you less nimble...the sheer inconvenience of moving all that excess stuff out of the way in order to make home improvements or repairs can lead to procrastination, sometimes causing or worsening damage and costing even more money in the long run. Before you know it, you’ve increased the financial cost of ownership well beyond your initial investment.
Remember our treadmill? Well, we had to sacrifice some of the space we had been using for sorting and folding laundry just to make room for it. This made doing the laundry an even bigger chore than usual. Laundry baskets often ended up stacked up on the treadmill because there was no place else to put them. Talk about a motivation killer! If you think I’m going to do laundry first just so that I can exercise, think again! In my book, Exercise + Laundry = Forget it! The convenience cost of that treadmill in doing laundry was huge, not to mention that actually being able to use the treadmill itself was so inconvenient, it ended up just sitting there collecting dust for months. So why keep it? Good question!
What are you missing out on because you’ve acquired too much stuff? If you had just said NO to some of those “great deals” would you have had the money to go on a weekend getaway with your sweetie? If you could've just made do with fewer kitchen gadgets, might you have more space to share your love of cooking with your grandchildren? If you cleared all the “some day maybe” stuff you paid good money for out of the guest room closet, would you be more likely to entertain overnight guests?
It was summer when we said yes to that treadmill, so we forgot that the only spot we had available to put it in is where we normally put our Christmas tree...right across from the fireplace, next to the big recliner where my husband reads ‘Twas the Night Before Christmas to the kids every Christmas Eve before bed. There was no room for our tree in the basement that year. No enjoying the beautiful lights by the warm glow of the fire. That treadmill ended up costing us a valued family tradition that Christmas, and it was truly a bummer.
The good news is that you can mitigate the costs of the things you own if you just ask yourself a few simple questions before you acquire anything new:
We’ve all made mistakes in saying yes when we should have said no, but that doesn't mean you have to keep paying the price for your error. That treadmill? We gave it back to our neighbor and joined the gym instead. You see, we concluded that the financial cost of a gym membership was worth what we would save in space, convenience and opportunity. Don’t let what you paid (or didn’t pay) for something interfere with righting what's wrong.
With a little honest contemplation about the true costs of ownership, even saying no to a blowout sale can be easy peasy!
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Everyone has excess stuff. (I know I do!) And the first step in effectively organizing any space is to eliminate as much of the excess as possible. Unfortunately, just like doing the laundry, cleaning, eating right and exercising, this need to purge your excess is ongoing. You have to keep doing it if you want to stay in good, orderly shape.
One of the biggest deterrents to ridding ourselves of the fat in our home is all the guilt that wraps itself around each unwanted, broken, useless, ill-fitting piece of surplus in our closets. Some people have storage units stuffed to the brim with that guilt. It comes in the form of gifts received but never used, deceased loved ones' belongings that we don't know what to do with, clothes long out of fashion that used to fit, broken furniture or toys we always meant to repair but never did...all good intentions and fond old memories that are now saturated in guilt. If this sounds like you, it's time to bring that guilt into the light, recognize it for what it is and purge it once and for all.
Here are a few things to keep in mind as you confront your guilt:
Memories cannot be donated. We often keep items because they trigger a fond memory for us. But unless you encounter that object, the memory isn't getting trig gered. My readers know that I'm big on re-purposing, not only because it saves money and reduces waste, but because it often enables you to place a memory trig ger in the midst of everyday life. There it can do its job much better than if stuffed into a bin in the garage. But if you can't find a use for it, consider documenting the memory in some other way. Take a photo of the item or write about it in your journal before donating it to a good home.
True gifts are emotions, not tangible items. No one ever intended to give you a burden as a gift. The physical object they gave you only represents the true gift of their love, appreciation, friendship...and those are things you cannot get rid of simply by donating them. Often, the giver will not even remember the specific object that represented their real gift, much less realize that you parted with it.
A purchase is not a lifelong commitment. Yes, you may have spent "good money" on it. True, you may have loved it once upon a time. If you are not using it and no longer need it, then getting rid of it now does not change those facts. Hopefully it served its purpose at the time you acquired it, but even if it didn't, depriving yourself of the space it occupies now will not make it so or increase its value.
If you're gonna fix it, fix it NOW! Stop procrastinating. If it is important or valuable enough to warrant keeping, make it useful again. Otherwise it is just broken stuff getting in your way. If you haven't fixed it by now and aren't willing or able to do it today, you probably never will. Give yourself a firm deadline for getting it done and pitch it if you don't meet it.
Sharing is honorable. Perhaps there's an item that reminds you of someone special. If you don't need it or can't use it or display it, why not honor that person by sharing it with someone who can? Preserve the memory with a picture or journal entry and pass it along...perhaps to someone else with a connection to that same special person.
New memories await creation. Don't allow your desire to hold onto old memories squeeze out the opportunity to create new ones. You need space to live and grow and collect tomorrow's keepsakes. Give away that guilt to make room for something better.
I'm not suggesting that you can't keep anything just for its pure sentimental value. But you owe it to yourself and to the simplicity you need in your life to keep it manageable and meaningful. Decide in advance how much space you are willing to devote to that category and once it is full, it's time to purge something or stop collecting.
With a little courage and pragmatism, even purging your guilt can be easy peasy.
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What do weight problems, financial troubles, and clutter management struggles all have in common? They each stem from an imbalance between intake and outflow.
Sure, banishing clutter from your home requires getting rid of your excess stuff, but just as with weight and financial challenges, it doesn’t end there. Real long-term success also depends on how carefully you monitor and regulate what’s coming in, as well as what’s going out.
If you’ve ever experienced a toilet overflow, you know that the crucial first step is to immediately turn off the water supply before you even reach for the plunger. Failing to prevent more water from accumulating while you work on unclogging the backup can lead to an even bigger mess that takes longer to clean up. But what happens if you don’t even know where the shutoff valve is?
Thanks to reality TV shows that highlight the issue of hoarding, most of us already know that compulsive shopping can lead to big problems with clutter. But what about impulsive shopping? While it may not lead you into bankruptcy or land you on an episode of Hoarders: Buried Alive, making purchases without thinking them through beforehand could be unraveling all of your grand plans to wrest control of your home away from your jumble of belongings. These decisions are the leaks that need to be plugged in order to better regulate the flow of items into your home. But where do these poor choices originate? Well, let’s see. Do any of these sound familiar?
Now don’t get me wrong. There’s nothing wrong with keeping some extra toilet paper on hand (as I think we all learned earlier this year), but knowing when to stop buying it is vital. It’s okay to take advantage of a great deal...on something you were planning to buy anyway. But there’s a big difference between seizing an opportunity to save money on something you need and simply accumulating more stuff you don’t need because it was on sale. And that difference is forethought.
Before you make a purchase, ask yourself:
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I call it “To Read” mail. You could also label it “Subscription Mail”, “Browsing Mail”, or “Fun Mail”. Whatever you want to call it, this refers to newspapers, magazines, catalogs, political propaganda, and paper newsletters...mail that requires no action other than to peruse it if and when you feel like it. Because reading it is purely optional, we tend to set it aside to enjoy with a cup of coffee or when there’s just more time. However, “when there’s more time” is a nothing but a mirage. So it sits...and sits...and sits...collecting dust in a pile somewhere...accumulating until the cluttered buildup forces us to finally take some action.
The good news is that we can let ourselves off the hook for reading it anytime we want by simply plopping it into the recycle bin. Yet the bad news is that very few of us can do that without experiencing some level of guilt. Why is that?
I suspect a combination of having committed yourself to reading it and FOMO (fear of missing out) is at play here. When you set aside each issue as it arrived, you were making a statement: I’m going to read this. You obliged yourself to take this action in the future. And you recommitted to that action every time you caught a glimpse of it and chose not to throw it out then and there. Even if you began reading it, the unspoken promise to finish it later has dwelled deep within your semi-conscious brain, even as you continued piling newer issues on top of it. Abandoning that goal weeks, months or even years later feels like failure. Besides, what if there’s something important or compelling lurking within those pages that you’ll miss if you never complete your mission? You could be allowing the perfect double chocolate mousse parfait recipe to slip right through your fingers! You could end up with the only home on your block with a yard lacking the latest trend in garden gnomes, all because you missed the big sale in last summer’s Gnomes R Us catalog. This, my friends, is how we convince ourselves that we can't just take the easy way out.
Thus, you are left with a choice: continue suffering from subscription buildup, or practice routine prevention. Here’s my three-part prescription for shrinking that mass of unread periodicals and restoring a healthy balance in your browsing mail:
1. Taper the dosage - First, reduce the amount of catalogs you receive by putting yourself on the Direct Mail Association’s National Do Not Mail list, or contact the companies directly to request removal from their mailing lists. Next, cancel all subscriptions you struggle to keep up with, or switch to an electronic subscription. Finally, establish some rules to help you manage the volume of reading materials you save for later. Some suggestions:
2. Use as directed - Create a plan for when and where you will actually read these items. Work it into your daily/weekly routine. If necessary, put it on your schedule and create a reminder to do it until it becomes a habit. Whether it’s reading the paper on your train ride into work, setting aside 30 minutes to browse through catalogs in bed each night, or reserving an hour each Sunday afternoon to curl up with your favorite magazine and a cup of tea, having your strategy planned out in advance will increase its effectiveness.
3. Discard when expired - Once you’ve read it or let it expire, get rid of it! The easiest solution is to simply recycle your old reading material, but here are some other alternatives:
With unlimited refills of this prescription, even fighting subscription buildup will be easy peasy.
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Every item in your home should serve a purpose. If it doesn’t, it is only in your way and should be purged. That goes for your paper keepsakes as well. The purpose of keepsakes is to preserve moments from your past that reflect who you have been, are and will become. So many people struggle to maintain control over this category of items because they lack a clear vision of what that means. The bad news is that there is no one-size-fits-all description I can give you, because it varies from person to person. The good news is that you don’t need me to give you one, because you can create one for yourself. It’s not the specific parameters that matter...it’s that you have some.
Think about your paper keepsakes like artifacts in a museum, where you are the curator. These are items that you select that tell a story about your life. Another way to look at it is to imagine that your stash of keepsakes is a time capsule you are sending to your future self and those you leave behind. What is most important to remember? What are the milestones, achievements, values and memories that have shaped who you are? Who were the people that mattered to you or impacted your life?
I recently combed through my own enormous stash of disorganized keepsakes and made some tough decisions about what to keep and what not to. I was able to pare it waaayy down from four oversized plastic bins to four small boxes (one for each member of my family). It was a lot easier once I laid some boundaries. Here are some examples of the ground rules I followed in case they may help you in setting your own guidelines:
Those were my rules. Yours may be completely different. The point is to decide what they are first. Write them down as a guide for when those really tough decisions arise...and they will. While you are unlikely to miss anything you ultimately decide to toss, making the decision to toss it can feel in that moment like deciding to chop off your own arm. Be brave and remember that avoiding that unpleasantness is probably how you ended up with such a big pile of stuff to go through.
Try some of these strategies to make it easier:
When you take the time to define what’s meaningful, you honor your past without hindering your ability to live comfortably in the present and to make new memories for your future. With a little perspective and a few basic parameters, even controlling your keepsakes can be easy peasy.
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Piles of papers make me anxious. You will not find stacks of paper anywhere in my home. I dispose of any random slips of paper found in my pockets, purse or car as eagerly as tossing out used tissues. When I see unfiled papers, I see unmade decisions, incomplete tasks, and uncertainty, all of which provoke in me a sense of dread and anxiety. So keeping up with my daily influx of paper is my #1 organizing priority. Believe it or not, taming your own paper dragon can be as easy as changing a few bad habits and adopting one new one.
Nine bad habits that can lead to paper pileup:
1) Clipping coupons - Let's be honest...there are a very few people out there who do couponing well. The rest of us are just kidding ourselves. Unless you are a serious couponer who has a proven system that works, accept the fact that the time and effort you are wasting on clipping, saving, and organizing coupons that rarely get used before they expire might be better spent actually processing your mail instead. Toss all coupons but the ones you know you will 100% use. No, you don't need to look through them to see what you're missing. Your time is worth more than the few cents you might save.
2) Saving articles, ideas, recipes, or brochures for "future reference" - These days, very little of what we find in newspapers and magazines is not also available for free online. Chances are that it will take more time/effort for you to find a clipping you saved when you are ready to refer to it than it will to just Google it and find it online instead. Information on events can usually be found on an organization's website. Pinterest is great for finding and bookmarking decorating, entertaining, fashion, gift, and cooking ideas. You can bookmark links to relevant articles which are also often archived online by publication. If you really need to, you can maintain a list in your phone of places you hope to someday visit, helpful websites, names of recipe or other topic sources, etc. to help you find something later. There's no need to keep a stash of old clippings.
3) Using paper piles as a tickler for action items - Instead of creating an action pile, create an action file. Put the papers away and enter a reminder in your phone or calendar or on your to-do list to make sure nothing falls through the cracks. Get in the habit of consulting these tools daily, or ask Alexa or Siri to remind you. Using the papers themselves as your tickler is ineffective because over time, as the paper clutter increases, they are likely to get lost or overlooked. By filing them, you will know exactly where to find what you need when you are ready to complete the task. The key is developing a system you trust for keeping your action tasks front and center in your mind, rather than on your desk or table.
4) Keeping papers out of fear/uncertainty - Do you really need to keep those old statements...receipts...canceled checks? Many people save old records unnecessarily because they think they may need them later. While it is true that there are definitely some important documents you should archive, many of us save papers unnecessarily "just to be on the safe side". it's worth taking the time to educate yourself on what you should keep and what can be tossed so that you can free up some space in your filing cabinet and make the filing chore less cumbersome. You'll find a downloadable guide here to get you started. Download the FREE Easy Peasy Paper Tamer Guide for suggestions on what documents to keep and for how long. You can also check with your accountant or financial advisor if you're uncertain if you really need it. Just don't keep papers by default simply because you don't know whether or not you can safely get rid of them.
5) Saving information for others - Stop saving clipped articles for someone you think might find them interesting! Chances are, you will forget to give it to them, and they may prefer a text telling them where to find it online anyway. While it's nice that you are thinking of them, most people don't want more paper to deal with!
6) Saving papers to scan later - If you really want to scan it, scan it right away or schedule an appointment in your calendar for scanning everything and keep it. Almost everyone I know with a "to scan" pile never gets around to scanning it and ends up eventually just tossing the whole pile.
7) Hoarding old magazines/newspapers - Keep only the current issue. If you haven't read it by the time the new issue arrives, toss it. If you find you aren't reading most of them, you should cancel your subscription. I'll bet you've never heard of anyone dying or suffering a significant consequence simply because they missed reading an issue of their favorite magazine...BUT, stacks of magazines and newspapers can present a dangerous fire hazard!
8) Reading/opening junk mail - Ignore the obvious junk mail! It's only purpose is to get you to buy something. If you truly need something, you'll remember without the solicitation and will seek out information on available options at the time you're ready to actually make a purchase. Tossing your junk mail will help you resist the temptation to acquire unwanted items that will only clutter up your home. If you feel a cursory glance is necessary, do it on the way in from the mailbox and then trash the sales pitch right away. It should never even touch any surface in your home!
9) Believing you have to shred everything - It may come as a surprise to many that your address is public information. Shredding everything will not keep it out of the hands of nefarious forces, unfortunately. You only need to shred items with sensitive information such as complete account numbers, your social security number, your tax ID, etc. Receipts that only contain the last four digits of your credit card number do not need to be shredded. Reviewing your credit report each year from each of the major reporting companies is helpful in protecting yourself against identity theft. If you have a large amount of old papers that really do require shredding, consider paying to have it shredded, or look out for free community shredding events in your local area to get it out of your way. Invest in a home shredder and keep it handy to shred as you go so that it doesn't continue to pile up.
One new habit to adopt:
Go through all incoming papers and mail each and every day before you go to bed and decide what to do with each piece. If you keep up with this, it should not take you more than 5-10 minutes per day to keep your surfaces clear of paper clutter once you get rid of your backlog. Set up a simple paper triage system to help you keep your papers neat, organized and put away out of sight (yes, that's right...see #3 above for why this is a good thing!) until you can complete any next steps like paying the bills or making a follow-up phone call. There are specific instructions in the FREE Paper Tamer Guide on how to set up and use a simple daily paper triage system to help you convert your paper piles into labeled files that are easier to manage.
With a little discipline and a large recycle bin, even preventing paper pileup can be easy peasy!
Today's adults are busier than ever…we are kids' chauffeurs, homework helpers, community volunteers, short order cooks, corporate slaves and marathon commuters. The demands on our time are never-ending. In a world of instant access, we keep trying to cram more and more into the same 24 hours. Then, we fill our homes with stuff we think will make life “easier”...time-saving gadgets in the kitchen, clever electronic devices in our pockets, anti-stress and anxiety medications in our cabinets. Our constant need to “keep up” with our friends and neighbors lures us into an endless quest for the latest fashions in clothing and decor, the newest video games, the best new this, that or the other. Before we know it, our cluttered homes, hectic schedules, stretched budgets, and frazzled nerves seem to conspire against us to withhold from us the one thing that most of us crave: simplicity.
Simplicity is the removal of the unnecessary to make room for peace and clarity. Less stuff, fewer commitments, efficient routines, clearer priorities all both lead to and result from simplicity. So how do we achieve simplicity?
It all begins with greater self-awareness. You cannot remove the unnecessary from your life until you identify what is truly necessary. To do that, answer these questions:
What are your priorities? What most fulfills your sense of purpose? What brings you joy? What activities do you truly need to have in your life to feel whole? If you want to live the simple life, you must build your life around these priorities, not the other way around. Do your career choices, hobbies and volunteer activities reflect your priorities, or arrived at the road you are on simply because it was the path of least resistance? Very often, what feels like the easier path at the beginning turns out to be the more difficult one in the long run. But do not confuse simplicity with ease. Achieving simplicity usually requires change, and change is rarely easy.
What are your strengths? Identifying your strengths enables you to play to them. It also highlights what are not your strengths. Find people with different strengths from your own to help you with your weaknesses. Life becomes simpler when we accept these realities and include them in the planning process. And when we cannot avoid performing tasks that are not among our strengths, modifying our expectations of ourselves...giving ourselves the patience and grace to be less than perfect...gives us the courage to try.
What is your plan for getting where you want to go? Be patient enough to plan. There are no shortcuts. Everything worthwhile takes effort, even simplifying. It’s where you invest your effort that makes the difference. Invest it in making a plan and then executing that plan. If you plan carefully and patiently, knowing your limitations and playing to your strengths while giving yourself the grace to stumble, fall and learn, follow-through becomes much simpler and more straight-forward.
What do you really need that you don’t already have to achieve your goals? You may be surprised at the answer to this question. It is likely not to be more physical belongings. Time. Space. Money. Energy. Confidence. Understanding. Moral support. Knowledge...none of these needs will be met by an Amazon delivery or trip to the store. If you truly want to simplify your life, remove those non-necessities.
What do you already have that you do not really need? Remove the unnecessary to make room for more peace and clarity. Make room in your home for more living. Make room in your head for more thinking and dreaming. Make room in your heart for more caring. Make room in your calendar for more planning.
Our lives are cluttered with extra steps because we don’t plan properly or are trying to be too perfect; with extra commitments because we don’t acknowledge our limitations; with extra effort because we are so rushed we mess up, having to do it all over again; with extra stuff because we haven’t taken the time to figure out what we actually need, versus what we want; and with extra stress and anxiety because we don’t know who we are or how to achieve simplicity.
But we can change all that. With a little planning, self-awareness and some resulting simplicity, even the most cluttered, frazzled life can become easy peasy.
Valerie Sheridan is a professional organizer, wife, mother of two, and Founder/Owner of EasyPeasy Living.