You know those people who always seem to just have it all together? The ones who are usually calmly waiting, scrolling through Facebook, when you burst through the door feeling frazzled and out of breath because you're late meeting them...again!? The folks who have the PTA calendar memorized and always seem to have contact information right at their fingertips to meet every conceivable need, from trusty mechanic or top notch medical specialist to medieval jousting expert? They remember to return your book, even though you forgot you loaned it to them in the first place. They know when and where outdoor movie night is happening and exactly when to score free cones because it's National Ice Cream Day. They always acknowledge your birthday and never forget to send in non-perishables for the school's canned food drive (while you, on the other hand, can be found desperately hunting through your pantry at the last minute for cream of mushroom soup or something else you'll probably never eat).
Yeah, we all know at least one of these people, but starting today, you can become one with much less effort than you think.
New Habit #4: Take and Use Notes. Keep track of everything as it enters your brain...reminders, to-dos, shopping needs, contact info, events, appointments, due dates... in a central, reliable system and--here’s the key--review it daily.
Why? The biggest benefit is the confidence and peace of mind you'll find from having a reliable way to tame your brain clutter. Yes...that's a thing...and too much of it leads to stress, whether you're consciously aware of it or it's just bubbling up right beneath the surface. That old expression "too many cooks in the kitchen spoil the broth" means that having no established leader to give clear direction will lead to chaos and, ultimately, failure. Well, that's what happens when you have competing priorities, demands on your time and random thoughts running wildly through your head without a central unified and reliable system in place for managing it all.
Now, the key word here is "reliable". Lots of people have calendars, address books, fancy apps on their phones, colored-coded giant whiteboards on the refrigerator....you name it, yet still suffer from brain clutter because they aren't in the habit of actually maintaining and using these tools properly. All the fancy pots and top-of-the-line kitchen tools in the world won't make you a master chef unless you know how to use them and do. With proper daily maintenance and a solid habit of reviewing what you’ve noted, you'll avoid overbooking (and overstretching) yourself, missing important appointments or deadlines, or forgetting to do tasks, and you'll be able to plan ahead with confidence. You'll also rest easier knowing you can communicate with your network whenever and wherever needed.
How? This is actually a three-part habit.
First, choose a format that you think will work best for you, be it electronic, paper, cave drawing, whatever, or even a combination of the above elements. This will involve some trial/error and re-evaluation as you go. Expect that...it's okay, and if you have to change formats along the way, it just means you are learning more about yourself and what works for you (or doesn't). There is no right or wrong way...just a right-for-you or wrong-for-you way. Whatever format you choose, it must meet these three criteria:
Next, add anything and everything you need to remember into your system as soon as you become aware of it.
Finally, make a daily appointment with yourself to review the data in your system so that you can bring it to life through an action plan. This is crucial. Without this, your system will not work and you will no longer trust it...reliability is key, remember? Simply sitting down each and every day to review what is coming up so that you can prioritize, plan ahead and share info with others as needed will save you time and stress otherwise spent worrying about what you're forgetting. Having a centralized system for tracking everything not only enables you to address your immediate concerns but also keeps the back-burner items on your radar so they don’t sneak up on you.
Already got this one down? Fabulous! Have you tamed your paper piles? Having a system in place for keeping track of appointments, reminders and contacts is a prerequisite to eliminating paper clutter. If you've already mastered Habit #4, go ahead and begin a daily triage of your incoming papers into these categories: action, file, pay, and read. Create calendar reminders/contacts for action and pay items, file reference papers and contacts regularly, and keep reading material handy and to a minimum (seriously, if you haven't read the fashion article you bookmarked in that 2010 magazine by now, it's probably safe to go ahead and toss it).
Tip of the Week
Speaking of taking notes, one way to improve your odds of adopting any new habit is to take note of what has (and hasn't) worked in the past. Was there a particular person who encouraged you (or sabotaged your efforts)? Is there a specific strategy that kept you motivated? Repeat the behaviors that have led to success and try to identify and eliminate the ones that led you astray.
It’s still not too late to join the official Good Habits Challenge! From this point on, only those who have actually joined the challenge will receive weekly emails introducing the remaining six habits of organized people. Plus, those who join get some free tools to help in adopting any new habit (not just these ten) and are eligible for free accountability check-ins and a chance to win a prize at the end. Joining is FREE, so what have you got to lose?
Email firstname.lastname@example.org if you have questions about the challenge, need more suggestions or encouragement, or just want to share your success story!
You’ve got this!
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Valerie Sheridan is a professional organizer, wife, mother of two, and Founder/Owner of EasyPeasy Living.